Buying and Managing Business Insurance Policies


Bryan Huynh

- Updated February 23, 2024

Buying and Managing Business Insurance Policies

Owning and managing a small business come with many challenges. One of those challenges is ensuring you can handle any damages or losses you may suffer.

As a business owner, it is vital to have protection for yourself and your assets. Purchasing insurance policies is an effective way to protect your business. Business insurance helps cover things like property damage or liability claims. Without insurance coverage, business owners may pay out of pocket for damages or legal claims against them.

When you own a business, learning the ins and outs of business insurance is in your best interest. This guide explains everything you need to know about business insurance. Read on to learn more about buying and managing business insurance.

Buying Business Insurance

If you are a business owner, you must have business insurance to protect your assets. Business insurance can protect you from losses like property damage and lawsuits. If you don’t have business insurance coverage, then you should purchase some.

The process of purchasing business insurance involves a few steps. First, you should assess your business and what risks or losses you will likely face. For example, what kind of natural disasters happen in your area? What sorts of lawsuits are you likely to face? For example, if you live somewhere that seasonally has fires or tornados, you should get coverage for that.

Next, find a reputable insurance agent. You can ask other business owners, search online, and read testimonials. Make sure the agent you use is reputable and reliable. An insurance agent will have the knowledge and expertise to help you get the insurance policies your business needs to protect you from losses.

Don’t be afraid to shop around and get quotes from different insurance agents. This is the best way to get a more affordable price. Make sure any insurance you purchase meets legal requirements and has the coverage you need.


Your Insurance Portfolio

Your insurance portfolio includes all of your current insurance policies. To explain further, it is all of the insurance policies and contracts for an insurer. Many times, policies and coverage overlap. There are a few different types of policies you can get.

If you are starting a business, there are a few policies you should consider. Business insurance portfolios often include policies like Worker’s Compensation, general liability, property insurance, and umbrella insurance.

Many business owners opt for a BOP, which stands for Business Owners Policy. A BOP, in simple terms, is property and liability policies bundled together. BOPs protect you against bodily injury claims as well as property damage.

These business insurance policies help protect you and your business assets. However, having the right amount of coverage for your business is vital. Your coverage limit sets the maximum amount the insurance company will pay for a claim. How do you make sure you have enough coverage for your business?

First, check your state’s laws about minimum insurance levels. You must meet the state minimum requirements at least. Beyond that, make sure you have enough coverage to handle any losses you are likely to have.

Think about what kind of business you have, how large it is, whether you have any employees, and where you are located. Also, consider whether you are a sole proprietorship or an LLC. All of these factors factor into the risks you may face and what kind of coverage you need.

Updating your Insurance Policy

It is essential for business owners to update their insurance policies regularly. As your business changes and grows, updating your insurance policy to reflect that becomes necessary. A business may need to update its insurance policies for several different reasons.

Some reasons for updating your policies include business expansion, updating your property, changing the workforce, or new challenges in your industry. As your business's risks change or grow, you will need new or additional insurance coverage. Failing to keep your insurance updated could result in substantial losses. You reduce potential losses when you keep your insurance policy up to date.

How can you make sure your policies are up to date? First, consider consulting with other business owners in your industry. This can help you better understand the specific coverage needs of your business. Then, to update your insurance policies, contact your insurance agent. These professionals know to help you through any needed insurance changes.

Using Insurance for Risk Management

Insurance helps business owners manage risks. Businesses face risks daily, and it is vital to have strategies to manage them. Effective risk management helps keep damages to a minimum.

There are several different kinds of risk management strategies, and insurance is one of them. First, insurance is an effective way to minimize damages from losses. For example, worker’s compensation insurance replaces a portion of lost wages for your employees if injured while on the job. Without this insurance, you’d have to pay out of pocket.

What kinds of risks a company faces depends on the business. A data-gathering company, for instance, would need to have cyber insurance. Once you have identified the risks your business will likely face, you can use insurance to ensure you are covered.

Proper coverage for your business size and likely risks is the best way to use insurance for risk management. Insurance allows you to make informed decisions about the risks your business faces.

Business Insurance Claims Process

Filing an insurance claim for your business can feel daunting. However, you can follow a few steps to make the process as smooth and efficient as possible.

Your business has suffered damages of some sort. Perhaps a fire damaged your building, or a customer got injured while on your property and is suing. Whatever the case, don’t wait to contact your insurance company. The sooner you file a claim, the better.

If the damage to your property was a crime, like a burglary, you must file a police report. Your insurance policy may require specific steps when filing a claim. Review your policy to make sure you follow all of the correct steps.

Take a detailed inventory of all lost or damaged items. You’ll need to give a copy of this to the claims adjuster. Include receipts if you have them. It’s a good idea to take temporary measures to ensure no further damage. For example, if a tornado damaged your roof, it’s a good idea to cover it with a tarp.

Keep all of your documents and paperwork organized. Keep a tidy record of all correspondence and letters you receive from the insurance company during the claims process. Make copies of all of the documents related to the claim.

Preparing for Audits and Inspections

An insurance audit reviews a company’s insurance policies, coverages, and claims history. A third party typically conducts these. These audits make sure a company’s insurance coverage is up to date and within compliance.

You can take a few specific steps to prepare for an insurance inspection. First, gather all of the necessary information for the audit. This will include all insurance policy paperwork and documents. Look for any gaps in your insurance coverage.

Make sure you have all documents related to recent claims made on your policy. Have all documents prepared and organized ahead of the inspection. After following these steps, your insurance inspection should go quickly and smoothly.


Maintaining Accurate Records

Business owners need to keep detailed records. You should keep a few different types of papers for insurance purposes. You should keep documents like policies, claims, receipts for paid premiums, and any correspondence from the insurance company. Also, keep paperwork for policies like liability worker’s compensation and other business insurance policies.

Other paperwork to keep track of includes claims, adjustments, claims reports, reports from insurance adjusters, and any document related to any claim. Make sure you have the needed paperwork to support any insurance claim you have made. Always keep all records pertaining to claims until that claim is closed.

As a business owner, you need to be able to show that you have coverage in the case of an audit or any dispute. To keep all documents and paperwork organized, create a filing system. You can use filing cabinets or a similar storage system. It’s essential to back up all of your files digitally. If you need to remove any old documents, use a shredder.

Legal Requirements for Insurance Policies

Many states have laws in place requiring businesses to have specific policies and coverage. Most states require companies with employees to have worker’s compensation, for example. Other policies required will depend on your state and type of business.

Some policies your state may require of certain businesses are professional liability, commercial auto insurance, liquor insurance, and liability insurance. Make sure your business complies with your state’s insurance requirements. You can check with your state’s insurance regulatory agency to ensure you are in complete compliance and contact your insurance agent.

Working With an Advisor

As a business owner, you may not always be able to handle all risk management strategies yourself. That's when you should consider hiring outside help. There might be times when you need a financial or legal advisor to help with risk management. These are professionals who can help you implement strategies designed to reduce losses.

Financial advisers aren’t a requirement for a business but are often recommended. Financial advisors can help identify risks and help you create risk management strategies. They can assess threats, analyze them, and make smart suggestions to mitigate them.

A legal advisor can help you understand the legal losses and risks your business will likely face. They can assist you in identifying legal risks and how to manage them and minimize any damages.

Financial and legal advisors help business owners manage financial and reputational losses. Make sure any financial or legal advisor you hire has good recommendations, is familiar with your industry, and has rates within your budget.

Insurance Policy Training Sessions

Every workplace has risks, so it is essential to train your employees accordingly. Conduct training sessions on safety and insurance policy requirements in the workplace. This helps to significantly reduce risks and protect you and your business from losses.

Make sure your employees understand what they can and cannot do. Providing safety and policy training during onboarding is an efficient way to ensure every employee receives the training they need. This is a vital part of risk management.

Our Top Picks

Not sure where to find the right business insurance policy for you? Look at some of our top picks, including NEXT Insurance, The Hartford, Thimble, and more.

FAQs About Managing Insurance

The following section answers some of the most frequently asked questions about managing insurance.

What is the most important insurance for a business to have?

Most businesses need to have specific policies. For example, many states require companies to have worker’s compensation, unemployment insurance, and disability insurance at a minimum. Therefore, always make sure you are meeting your state’s requirements for insurance.

Do I need business insurance if I have an LLC?

You may think you don’t need insurance if you are an LLC. However, a small business needs insurance, even if your business is an LLC. The LLC structure only protects your personal assets. Therefore, it’s always a good idea to get additional coverage.

Do I need business insurance if I am a sole proprietor?

You may be wondering if you need insurance as a sole proprietor you are a sole proprietor, the best practice is to have professional liability insurance. This helps protect you against claims made for injuries or if you are sued.

What is the difference between risk management and insurance management?

Risk management and insurance management are related but aren’t quite the same. Risk management is controlling risks by implementing strategies that mitigate losses. Insurance management is developing a way to limit losses by using insurance against risks.

About The Author

Bryan Huynh

Bryan Huynh

Product Tester & Writer

Bryan Huynh is a dedicated Product Tester & Writer. Just as insurance has your back, Bryan works to review and inform you about the wide range of insurance products available, ranging from business, auto, health, home, pet, to life insurance.

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